The official name of the club shall be Mechatronics & Automation Club, hereafter referred to as MAC.

The club shall operate as a registered student organization under the relevant institution's rules and regulations.

The club may use abbreviations, logos, or branding approved by the Executive Committee.

Section 1: Vision

To become the most dynamic multidisciplinary engineering hub that empowers students to innovate, build, research, and deploy intelligent mechanical, electrical, civil, and software-driven systems for real-world problem-solving.

Section 2: Mission

• To advance student skills in robotics, automation, mechatronics, IoT, AI, and engineering design.
• To bridge classroom theory with practical technical experience.
• To prepare students for future careers in industry, research, and entrepreneurship.
• To encourage collaborative learning and mentorship among engineering disciplines.
• To inspire creativity, critical thinking, and technological innovation.

Section 3: Core Values

• Innovation: Encourage exploration of new engineering ideas.
• Teamwork: Promote collaboration across engineering disciplines.
• Professionalism: Maintain high ethical standards and discipline.
• Integrity: Ensure honesty, transparency, and accountability.
• Excellence: Strive for high-quality work and continuous improvement.
• Creativity: Support unique and original engineering solutions.
• Community Impact: Create technology that benefits society.

• To build a community of students passionate about robotics, mechatronics, automation, manufacturing, and smart systems.
• To conduct hands-on workshops in robotics, programming, CAD, 3D printing, PLCs, IoT, electronics, and machine design.
• To design and build engineering systems such as drones, robotic arms, automated machinery, structural prototypes, and IoT devices.
• To organize educational seminars, industry talks, technical exhibitions, competitions, and innovation fairs.
• To collaborate with industries, engineering departments, research labs, and startups for training and industrial exposure.
• To participate in engineering competitions such as robotics challenges, hackathons, innovation awards, design expos, and national STEM contests.
• To promote academic excellence through mentorship, study groups, joint research, and technical writing.
• To support student innovation through prototyping, funding proposals, patenting guidance, and incubation mentoring.
• To improve the practical engineering capacity of the institution through student-built solutions.

Section 1: Eligibility

Membership is open to all students pursuing:

• Mechanical Engineering
• Electrical & Electronic Engineering
• Mechatronics Engineering
• Civil Engineering
• Computer Engineering
• Computer Science / IT
• Architecture and Applied Sciences
• Any student with interest in engineering, robotics, automation, or innovation

Section 2: Membership Categories

• Active Member: Fully participates in projects, attends meetings, and contributes to club activities.
• Associate Member: Includes alumni, graduates, lecturers, industry mentors, and collaborators.
• Honorary Member: Awarded to individuals who have contributed significantly to the club.

Section 3: Membership Requirements

• Complete the membership registration process.
• Pay the annual membership fee (if required).
• Commit to participating in at least 60% of club activities.
• Maintain professional and ethical behavior.
• Follow safety and equipment usage guidelines.

Section 4: Rights of Members

• Vote in elections and general meetings.
• Access club workshops, labs, tools, and project materials.
• Participate in competitions, events, and industrial tours.
• Propose new projects and request support.
• Represent the club in external events.

Section 5: Member Responsibilities

• Attend meetings regularly.
• Uphold the club's reputation and values.
• Protect and maintain club tools, equipment, and property.
• Work collaboratively within teams.
• Follow technical, ethical, and safety standards.

Section 1: Composition

The Executive Committee shall consist of:

• President
• Vice President
• General Secretary
• Treasurer
• Projects Manager
• Robotics Team Lead
• Automation & PLC Team Lead
• IoT/Embedded Systems Lead
• Mechanical Design Lead
• Civil Applications Lead
• Public Relations & Media Officer
• Events & Workshops Coordinator
• Safety & Compliance Officer
• Procurement & Inventory Officer

Section 2: Roles & Responsibilities

Section 1: Election Process

• Elections shall be conducted annually.
• A neutral elections committee shall oversee the process.
• Candidates must be active members in good standing.
• Voting shall be through secret ballot or secure digital voting.
• A simple majority determines the winner.

Section 2: Terms of Office

• Term duration: 1 year.
• Leaders may serve a maximum of 2 consecutive terms.

Section 3: Conditions for Removal

A leader may be removed for:

• Misuse of funds
• Neglecting duties
• Misconduct or violation of club values
• Absence from 3 consecutive executive meetings
• Abuse of leadership or equipment

A removal requires:

• A petition signed by at least 30% of members
• A ⅔ majority vote

Section 1: Types

• General Meetings – Twice monthly
• Technical Team Meetings – Weekly or as needed
• Executive Meetings – Monthly
• Emergency Meetings – Called by the President

Section 2: Quorum

• General Meeting: 50% of active members + 3 executives
• Executive Meeting: ⅔ of executive members

Section 1: Sources of Income

• Membership fees
• Fundraising activities
• Sponsorships from companies
• Donations from alumni or partners
• Institutional funding
• Sales of club-built equipment (where permitted)

Section 2: Financial Management

• All income and expenditure must be recorded.
• Withdrawals require signatures: Treasurer + President or Secretary
• Annual audits shall be conducted and presented to members.
• Misuse of funds will lead to disciplinary action.

• All tools, machines, components, and prototypes are club property.
• Equipment must be checked out and returned properly.
• Safety rules MUST be followed at all times.
• Projects must be approved by the Executive Committee before starting.
• High-risk equipment (e.g., soldering stations, power tools, chemicals) requires supervision.
• Members must report damaged tools immediately.

Members shall:

• Show respect to all individuals.
• Avoid discrimination of any kind.
• Uphold academic and professional ethics.
• Work safely and responsibly.
• Avoid misuse, theft, or damage of club property.
• Represent the club with integrity.
• Report any misconduct or safety violations.

• Any active member may propose an amendment.
• All proposals must be submitted in writing to the General Secretary.
• Amendments require ⅔ majority approval in a general meeting.
• Approved amendments take effect immediately.

• The club may only be dissolved through a 75% majority vote of all active members.
• Upon dissolution, all assets shall be transferred to:
  • The engineering department, OR
  • The institution's student organization office
• No individual member may claim part of the club's assets.